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Reliable Solutions. Innovative Services. Successful Clients.

Privacy Statement

ICS International GmbH Identcode-Systeme (hereafter: ICS or editor) is a member of the ICS Group. The ICS Group offers consulting, software, technology, and services for the digitization of corporate processes. 

Our products, solutions, and services offer a high degree of customer value. This is based on trustful business relations with customers, suppliers, and partners and the trustful dealing with interested companies, employees, and other groups of stakeholders. 

Performing our work and rendering our services sometimes requires the collection, processing, and use of personal data. ICS takes the protection of personal­ data very seriously and strictly ad­heres to legal standards – like at pre­sent the Basic Data Protection Ordinance DS-GVO 2016/679 and the Data Protection Adaptation and Ap­plication Act that is additionally valid in Germany (DSAnpUG), and its integral part, the new German Data Protection Act (BDSG-NEU). 

ICS will collect, process, and use personal data only as far as strictly necessary. 

The following statement will tell you how we do guarantee data protection and which type of data are collected for which purpose.


1) Collection and Processing of Personal Data 

We will collect and process data on you in the following circumstances: 

  • If you contact us directly, e.g. via our website, through our customer service/telephone hot­line, and if you are interested in our products and services or if you have any other request.
  • If you directly buy or ask for our products and services.
  • If you respond to our direct marketing activities, e.g. by returning a response card from one of our mailing campaigns.
  • If associated companies (acc. to § 15 AktG) and individual business partners permissibly pro­vide us with your data.
  • If you provide us with data (online/offline) in the course of recruitment and application processes. 

We shall not pass on your data to any third party without your consent, except

  • where we are obliged to provide details in connection with legal provisions
  • where the passing on of data is legally permitted and necessary, e.g. in connection with the prevention of fraud
  • if associated companies (acc. to § 15 AktG) have to be involved in order to process your request.


2) Collection and Processing of Personal Data when Accessing this Website

2.1) General
No personal data will normally be collected when you access our website. Whenever personal data (such as name, address, or email address in contact forms) are collected on our webpages you will give them on a voluntary basis. Your data will be automatically SSL (Sockets Layer Proto­col) en­coded right away. Your data will be saved and processed according to European and Ger­man data protection guidelines (DS-GVO and DSAnpUG incl. BDSG-NEU) as well as in accord­ance with our internal rules. 

Personal data collected in connection with this website will be used for processing your en­quir­ies and orders. Depending on the type and contents of your enquiry, your data may be passed on to associated companies (acc. to §15 AktG) if this is necessary for processing purposes.


2.2) Google Analytics
This website uses Google Analytics, a web analysis service of Google Inc. (“Google“). Its use is based on Art. 6 § 1 S. 1 lit. f. DSGVO. Google Analytics uses so-called “Cookies“, i.e. text files which are saved on your computer and which allow to analyze your use of this website. The in­formation created by the cookie regarding your use of the website such as 

  • Browser type/version,
  • Operating system used,
  • Referrer URL (previous website used),
  • Host name of the accessing computer (anonymised IP address),
  • Time of the server server request, 

will usually be transferred to a Google server in the USA where they are saved. The IP address transmitted by your browser in connection with Google Analytics will not be matched with other Google data. On this website, we have enhanced Google Analytics by the “anonymizeIP“ code. This guarantees the masking of your IP address so that all data will be collected anony­mously. Only in exceptional cases will the complete IP address be transferred to a Google server in the USA where it will be abbreviated.

As instructed by the operator of this website, Google will use this information to analyze your use of the website, compile reports on the website activities, and to provide the website opera­tor with other services in connection with the use of websites and of the Internet. You can pre­vent the saving of cookies through appropriate settings in your browser software; please note however that by doing so you may not be able to use all functions of this website to their full extent.

Apart from that you can prevent the collection of data (incl. your IP address) created by the cookie in connection with your use of the website through Google and Google’s processing of these data by downloading and installing the browser plug-in available via the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

We also use Google Analytics for analyzing data from double-click cookies and AdWords for sta­tistical purposes. If you do not agree, you can disable this function by means of the Ads Prefer­ences manager (https://adssettings.google.com).

For more information on data protection in connection with Google Analytics please refer to the Google Analytics Help function (https://support.google.com/analytics/answer/6004245?hl=de)


2.3) Cookies
The Internet pages use so-called cookies in several places. They shall help rendering our services more user-friendly, more effective, and safer. Cookies are small text files that your browser will save on your terminal device. Most of the cookies used by us are so-called “session cookies“. They will be automatically deleted at the end of your visit to our website. Cookies will do no damage to your computer and do not contain viruses. 

Cookies usually include no information that identifies the user personally; they only provide per­sonal information by which we can save your details. Websites can use cookies to identify and follow the user while he navigates on different pages of a website and to identify users returning to a website. 

If you do not agree with this you can set your browser to inform you of the setting of cookies, and to permit the use of cookies only in certain cases.

Disabling of cookies may however impede the functionality of our website.


2.4) Newsletter
If you wish to receive the newsletter offered by this website we shall need a valid email address as well as information that enables us to check whether you are the owner of that email address, or that the owner of the email address agrees to receiving this newsletter. We will not collect any further data. The personal data collected that way shall only be used for sending you news­letters by email. According to the law, your consent is given by double-opt process.

Your consent to the saving of data, the email address, and their being used for sending you the newsletter can be revoked anytime.


2.5) Social plug-ins from Facebook 
We use social plug-ins from facebook.com, operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. The plug-ins can be recognized by way of the Facebook logo or the supplement "Facebook Social Plug-in". For example, if you click on the "Like" button or leave a comment, the relevant information is transmitted directly from your browser to Facebook and stored there. Furthermore, Facebook makes your likes public for your Facebook friends. If you are logged into Facebook, it can assign the invocation of our page directly to your Facebook account. Even if you are not logged in or don't have a Facebook account, your browser sends information (e.g. which web pages you have called up, your IP address) which is then stored by Facebook. For details about handling of your personal data by Facebook and your related rights, please refer to the data privacy policy of Facebook: http://www.facebook.com/policy.php. If you do not want Facebook to map data collected about you via our Web sites to your Facebook account, you must log out of Facebook before you visit our web pages.


2.6) Data Protection Statement for the Use of LinkedIn
Our website uses functions of the LinkedIn network. Its provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Whenever you access one of our pages that in­cludes LinkedIn functions, a connection with the LinkedIn servers will be established. LinkedIn will be informed that you have accessed our Internet pages through your IP address. If you click on the LinkedIn "Recommend button" while being logged into LinkedIn account, LinkedIn can allocate your visit of our Internet pages to you and your user account. Please note that we as the provider of these pages have no knowledge of the contents of the data transmitted and of their use by LinkedIn.

For more information please refer to LinkedIn’s data protection statement at: https://www.linkedin.com/legal/privacy-policy


2.7) Data Protection Statement for the Use of Twitter
Our pages contain functions of the service Twitter. These functions are offered by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. By using Twitter and the function "Re-Tweet", the websites accessed by you will be linked with your Twitter account and will be visible to other users. There will be data transfer to Twitter. Please note that we as the provider of these pages have no knowledge of the contents of the data transmitted, and of Twitter’s use of them. For more information please refer to Twitter’s data protection statement http://twitter.com/privacy.

You can amend your data protection settings for Twitter in the account settings at http://twitter.com/account/settings.
 

2.8) Data Protection Statement for the Use of Xing
Our website uses functions of the XING network. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Deutschland. Whenever you access one of our pages that contains Xing functions, a connection with the Xing servers will be established. To our knowledge, no personal data will be saved in this case. No IP addresses will be saved, nor will be utilization behav­ior be analyzed.

For more information on data protection and the Xing Share button please refer to Xing’s data protection statement at https://www.xing.com/app/share?op=data_protection

2.9) Data Protection Statement for the Use of YouTube
Our website uses functions from Google's YouTube site. This website is operated by YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. If you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers is established. The Youtube server will be informed that you have accessed our Internet pages through your IP address.

If you are logged into your YouTube account, you allow YouTube to associate your surfing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

Further information on how user data is handled can be found in YouTube's privacy policy at: https://www.google.de/intl/de/policies/privacy


2.10) Contact Form
When you send us enquiries using our contact form, your entries in the enquiry form including your contact details will be saved by us in order to process your enquiry and in case of further questions. We shall not pass on these data without your consent. Depending on the type and the contents of your enquiry, your data may be passed on to associated companies (acc. to § 15 AktG) if this is necessary for processing your enquiry. In these cases, it is assumed that your con­sent has been given provided that you had the opportunity to gain knowledge of this data pro­tection statement.


2.11) Links to other Websites and Third Party Applications
For the interaction with other websites for which you are registered as a user (e.g. Facebook etc.) we can provide links or integrate applications of third parties. We can also provide you with gen­eral links to websites of other provider.

The use of these links and applications is controlled by the providers of these pages and is sub­ject to their data protection guidelines. ICS International GmbH Identcode-Systeme is not re­sponsible for the data protection stipulations or the contents of these pages.


3) Use of Personal Data

3.1) General

We will use the data provided by you for the processing of your order and for responding to your queries. If you register for our newsletter, your email address will be used for our marketing purposes until you unregister from the newsletter. This possible anytime (e.g. by using the “un­register” link in the newsletter or by sending an email to marketing@ics-group.eu).

If necessary and legally permitted, your data will be used for credit checks or for requests for information prior to the conclusion of a contract and if necessary also in the course of business relations in connection with contract management and handling. To this end, we use special providers and credit agencies; information on payment behavior and credit standing can also be provided as score values based on mathematical-statistical procedures.

We guarantee not to pass on personal data to third parties unless we are legally permitted or obliged to do so, or with your prior consent. We can pass on your personal data in con­nection with ongoing or future lawsuits – among others to justify, execute or defend our legal rights (in­cluding the passing on of information to third parties for the prevention of fraud preven­tion and to reduce the credit risk). 

We can pass on your personal data to associated companies (acc. to § 15 AktG) should this be necessary for processing your request.


3.2) Recruitment / Application Process
Please note that we, and the companies associated with us (acc. to § 15 AktG), will collect and use your personal data in connection with recruitment (online and offline). 

Incase we use providers for executing and handling the processing, the contractual relationships will be governed by the Basic Data Protection Act (DS-GVO).


3.3) Right to Information / “Right to be Forgotten“
According to the Basic Data Protection Act (DS-GVO) you are entitled to gratuitous information on the data saved on you and the right of correction, blocking or deletion of these data, or the right to be forgotten.

According to Art. 21 § 1, sentences 2 and 3 DS-GVO, we are obliged to provide you with infor­mation – depending on the circumstances - in writing, electronically or – on request – orally. You have an all-time, comprehensive right of objection (Art. 21 Abs. 2 DS-GVO). Any consent given so far will remain effective. All our ways of communication fulfill the respective safety require­ments. Information on the data saved on you will be provided on request by our data protection engineer. To contact us please use the email address datenschutz@ics-group.eu.


3.4) Credit Checks and Scoring
Should we provide preliminary work, e.g. in case of purchase on account, we may obtain a credit check based on mathematical-statistic processes from Creditreform, Hellersbergstraße 12, 41460 Neuss and/or Euler Hermes Deutschland AG Friedensallee 254, 22763 Hamburg to safe­guard our interests. To this end, we will transfer the personal data necessary for a credit check to Creditreform / Euler Hermes. We shall use the resulting information on the statistical possi­bility of a debt default for an assessed decision regarding the justification, execution, or termina­tion of the contract. The credit report may include score values that are calculated on the basis of scientifically renowned, mathematic-statistic procedures; among others, address data will be used for calculation purposes. Your concerns worthy of protection shall be taken into ac­count in accordance with legal stipulations. 


4) Further Information / Data Protection Contact
Your trust is important to us. This is why, upon request, we want to provide you with all the an­swers regarding the processing of your personal data. If you need information on the personal data we have saved on you or incase of questions this Data Protection Statement has not an­swered, or if you need detailed information on a special issue, please contact our data protec­tion engineer anytime at: datenschutz@ics-group.eu. You can also reach us at:

ICS International GmbH Identcode-Systeme
Datenschutzbeauftragter / Data Protection Engineer
Siemensstrasse 11
61267 Neu-Anspach
Germany

Data protection queries / data protection queries will usually be replied to within max. 30 days upon receipt.

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